Stay on top of work
See assigned tasks, approvals, overdue items, and upcoming operational activity in one role-aware dashboard.
Double-Entry Accounting at the Core. Complete ERP for Yacht Fleet Management.
HelmBook combines full double-entry accounting based on ΕΓΛΣ with every operational module a yachting company needs: fleet, procurement, maintenance, crew, documents, and consolidated reporting.
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Standards-Based
Built for Yachting Companies
A comprehensive platform covering the management needs of pleasure yachts under Greek jurisdiction.
100%
ΕΓΛΣ Compliant
8
Core Modules
Unlimited
Companies & Yachts
Multi-Company
Consolidated View
Mobile
Field Operations
Complete Yacht Management ERP
All the operational modules you need for full management of your companies and yachts — built on a single accounting foundation.
Fleet & Companies
Manage multiple legal entities (ΝΕΠΑ & ΙΚΕ), register yachts with full registry details, and track the lifecycle of each company and vessel.
ΕΓΛΣ Chart of Accounts
Automatic generation of the full Greek General Chart of Accounts per company. All companies use double-entry bookkeeping with common numbering for seamless consolidation.
Expenses & Income
Record expenses and income per yacht and company. Automatic journal entries, VAT support, supporting documents, and approval workflows.
Inter-Company Transactions
Handle expense allocations, fund transfers, balance settlements, and services between group companies — with or without invoices.
Procurement & Inventory
Complete procurement cycle from request to receipt. Company-level inventory management for spare parts and consumables, linked to accounting.
Maintenance
Schedule and track maintenance events per yacht. Link spare parts and costs automatically.
Crew & Certifications
Manage personnel, yacht assignments, STCW certifications, and medical exams. Automatic expiry alerts.
Documents & Compliance
Store and track all documents — registries, insurance, certificates. Expiry monitoring and notifications.
Reports & Consolidation
Full financial statements (Balance Sheet, P&L, Fixed Asset Register), operational reports, and consolidated group view.
HelmBook Mobile
Fleet operations, in hand
Keep yacht operations moving wherever work happens. HelmBook Mobile gives authorized team members a focused workspace for daily tasks, approvals, maintenance, procurement, and field checklists.
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Execute checklists in the field
Complete inspections with confirmations, measurements, notes, dates, choices, and photo evidence.
Work offline when needed
Save checklists for offline use and synchronize responses, comments, submissions, and evidence when connectivity returns.
Manage maintenance on site
Create requests, assign work, track progress, record labour and services, and attach supporting photos or documents.
Handle procurement from request to receipt
Submit purchase requests, add required items and attachments, and record delivered quantities.
Capture financial activity immediately
Record yacht or company expenses and income with VAT, counterparties, payment details, and attachments.
Approve with confidence
Review and approve or reject assigned maintenance and procurement actions directly from the app.
Always in context
Scope each view by company and yacht, with access controlled by each user's permissions.
System Core
Double-Entry Accounting Foundation
The foundation of every operation
Every transaction — expense, income, procurement, maintenance — automatically generates the correct double-entry journal entries. HelmBook is not just a management tool; it is a complete accounting system based on the Hellenic General Chart of Accounts (ΕΓΛΣ).
Automatic Journalization
Every business operation generates the correct debits and credits without manual intervention.
Uniform Structure Across Companies
All companies use the same chart of accounts, with shared numbering for instant consolidation and comparison.
Immutable Audit Trail
Posted entries are immutable. Corrections are made via reversing entries, ensuring a complete audit trail.
Auto-Linked Entities
Customers, suppliers, banks, and employees are automatically linked to their corresponding ΕΓΛΣ ledger accounts.
The ΕΓΛΣ coding structure used across the system
: Fuel Expenses
62.01.00.0001
Debit: Fuel — Yacht Aurora
€2,450
38.00.00.0001
Credit: Alpha Bank — EUR
€2,450
Balanced — automatic entry
Coming Soon
AI Document Recognition
Automatic document processing
HelmBook is designed with AI-powered document recognition in mind. Invoices, receipts, certificates, and other documents will be automatically recognized and registered in the system.
Invoice Recognition
Automatic data extraction from supplier and customer invoices
Document Classification
Automatic categorization and linking to the respective modules
Data Extraction
Automatic field population from scanned documents and photos
Expiry Detection
Automatic identification of expiry dates in certificates and documents
How HelmBook works
Start managing your fleet in 4 simple steps.
- 1
Create Your Company
Register your legal entity (ΝΕΠΑ or ΙΚΕ). HelmBook automatically generates the complete ΕΓΛΣ chart of accounts, ready for use.
- 2
Add Yachts & Counterparties
Register your yachts with full registry details. Add customers, suppliers, banks, and personnel — all automatically linked to ΕΓΛΣ ledger accounts.
- 3
Record Daily Operations
Log expenses, income, procurement, and maintenance. The system automatically generates correct double-entry journal entries and tracks inventory and costs.
- 4
Generate Reports & Consolidate
View financial statements, operational reports, and consolidated group view. All data is available for analysis and decision-making.
Why HelmBook?
See how HelmBook compares to traditional tools
| Feature | HelmBook | Spreadsheets / Generic Software |
|---|---|---|
| Accounting Foundation | Full double-entry ΕΓΛΣ | Simple tracking or external accounting |
| Fleet Management | Integrated, per yacht and company | Separate files or lists |
| Inter-Company Transactions | Automatic, with or without invoices | Manual tracking |
| Procurement & Inventory | Full cycle, linked to accounting | Independent management |
| Certifications & Documents | Automatic expiry tracking | Manual reminders |
| Consolidated Reports | Instant, per company and group | Manual merging |
| Compliance | Designed for Greek legislation | Generic accounting, no maritime specialization |
See the platform in action
See our platform in action. Click any image to view full size.
Ready to Upgrade Your Fleet Management?
Book a personal demo of HelmBook and discover how our comprehensive platform can transform the management of your companies and yachts.
What the demo includes:
- Full walkthrough of all modules
- ΕΓΛΣ double-entry accounting demonstration
- Inter-company transaction examples
- Discussion of your specific needs
Frequently Asked Questions
Everything you need to know about our platform
1What is HelmBook?
HelmBook is a comprehensive ERP platform for pleasure yacht fleet management. It combines full double-entry accounting based on the Hellenic General Chart of Accounts (ΕΓΛΣ) with modules for fleet, procurement, maintenance, crew, documents, and consolidated reporting. It is specifically designed for yachting companies under Greek jurisdiction (ΝΕΠΑ and ΙΚΕ).
2What is ΕΓΛΣ and why is it important?
ΕΓΛΣ (Hellenic General Chart of Accounts) is the official accounting standard used in Greece. HelmBook uses ΕΓΛΣ as the foundation for all accounting entries, ensuring your books are fully compliant with Greek tax and accounting requirements. Each company gets its own chart of accounts with common numbering for easy consolidation.
3Can I manage multiple companies?
Yes. HelmBook is designed for multi-company management. You can manage unlimited companies (ΝΕΠΑ and ΙΚΕ), each with its own accounting books, inventory, and transactions. At the same time, the system provides a consolidated group view for management oversight and financial analysis.
4How do inter-company transactions work?
HelmBook supports full inter-company transactions, including expense allocations, fund transfers, balance settlements, and services between group companies. Transactions can be processed with or without invoices, and the system automatically generates the correct journal entries in each affected company.
5Does HelmBook support ΝΕΠΑ and ΙΚΕ?
Yes. HelmBook fully supports both company types. ΝΕΠΑ entities can own yachts, while ΙΚΕ companies handle commercial, management, and support activities. The accounting foundation is the same for both types — the difference only affects reporting and tax presentation.
6Can I import existing data?
Yes. HelmBook supports bulk data import through predefined XLSX templates for companies, yachts, customers, suppliers, employees, banks, opening balances, and more. The system validates data before import and provides clear feedback on any errors.
7How do I get the HelmBook Mobile app?
HelmBook will provide your organisation with a link to download the mobile app from the Apple App Store or Google Play. Once you receive the link, install the app from the relevant store and sign in using the account authorised for your HelmBook instance.
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